Our experienced team designs and manages a wide range of programs, including intimate meetings for high-profile VIPs, complex international conferences involving thousands of attendees, and customized delegation trips throughout the developing world.
Below are detailed examples of programs we’ve managed in the past:
Conference Planning
Philanthropic Conference
Annual philanthropic conference involving high-profile individuals. Designed all program content and set up plans for welcome reception, luncheon discussions, dinner keynotes, general sessions, and breakouts. Developed all collateral, including event/registration website, program notebook, signage, name badges, etc. Managed transportation and accommodations for all participants, including coordination of over 35 private aircraft. Coordinated a complete resort buyout and robust security program.
Company Meeting
Three-day company meeting with over 400 international attendees in Washington, DC. This annual meeting required simultaneous language interpretation, high-level speaker support, registration, and room block management, as well as agenda coordination with a complex web of over 60 breakout sessions.
Global Conference
Five-day global conference in Seattle for 1000 HIV/AIDS researchers. Managed vendor selection, conference support staff, printed collateral, media/public relations, and IT support. Conference planning included a full-scale buyout of Blake Island (Tillicum Village), requiring ground and water transportation for more than 600 attendees, as well as a welcome reception.
Event Planning
24-Hour Live Event
24-hour live event, streamed over the Internet, highlighting the effects of global warming. Led site selection, program design, logistics planning, and execution for 24 separate events ranging in size from 50 to 1000+ guests, held in each time zone around the world. Coordinated remote locations and interpretation in eight languages.
Fundraising Gala
Large-scale fundraising gala for a national foundation. Over 500 attendees in two cities simultaneously participated in event festivities and live-auction bidding. Elaborate reception and dinner with complex audiovisual requirements required advance planning and coordination with multiple technical vendors.
Intimate Reception
Intimate reception for high-level donors to Democratic Party. Tight timeline planning and on-site management, as well as high-level security coordination required for a former U.S. president.
Trip Management
Global Health Trip
High-profile two-day visit to Zambia focusing on HIV, malaria, and other global health issues. Led planning and execution of a program that included site visits, roundtable discussions, a reception, a press conference, media interviews, and meetings with the head of state and other government officials.
Congressional Delegation
Five-day visit to Ethiopia involving a high-level congressional staff delegation. Designed and implemented a program to highlight malaria, vaccine-preventable diseases, and famine relief. The program included site visits, government and NGO meetings, briefings, roundtable discussions, receptions, and cultural interactions. Support included coordination of invitations, meals, accommodations, transportation, interpretation, and security.
Donor Visit
Designed, developed, and led a two-day visit to Jakarta and Bandung, Indonesia, to introduce new high-profile donors to global development and global health issues including TB, HIV, and family planning. Customized briefings, site visits, NGO presentations, and gala dinners for a large delegation including over two dozen media representatives.
